Sakai

Sakai is a flexible, open-source collaboration and learning environment that provides Duke faculty and instructors with tools to support teaching and learning activities.

Training

Sakai Consultation Services

To schedule a time to learn more about Sakai, email Duke Law’s Digital Initiatives Librarian, Hollie White. She can also be reached at 919-613-8560 or via Skype (name: hcwhite1)

Just in Time Trainings

DLSIS Academic Technologies offers a suite of on-demand training opportunities related to Sakai. Please see: http://www.law.duke.edu/actech/lunchandlearn

Additional Resources

Publishing Course Sites and Using Email

Duke Sakai Support Site

Duke Sakai videos

Documentation

How to log in to Sakai
  1. Go to http://sakai.duke.edu
  2. Log into Sakai by clicking “Duke Sakai Login” and entering your NetID and password. (Please note that “Duke Login” is in the upper right hand corner of the screen).
  3. Once logged in, you should see the “My Workspace” screen.
How to re-arrange, change the number of, and hide course tabs in Sakai

Once you have logged into the Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Additional courses are listed under the "More Sites" tab.

  1. Make sure you are on the “My Workspace” tab.
  2. On the side bar, click Preferences.
  3. You should see three colums: Favorite Sites (in top bar), Active Sites (your drawer) and Archived Sites.
  4. There are three options for moving a course/courses: (1) Mouse instructions: Drag and drop items with the mouse. (2) Keyboard instructions:Direction keys (arrow keys or i-j-k-m) move focus. CTRL + direction keys move the item. (3) Moving many: Use the checkboxes to make a multiple selection then use the arrows in the control panel that will appear to move.
  5. Once the course sites are arranged the way you want, scroll to the bottom of the page.
  6. Click the “Update Preferences”.

*Remember that “My Workspace” will always be your first tab on the left.

*To archive a site (aka make a site no longer appear under More Sites): move an active site to the Archived Sites area using one of the three methods presented above.

How to publish a Sakai course site

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen.

  1. Click on the course tab that you want to publish.
  2. Press the "Publish Now" button on the upper left corner.

OR

  1. On the side bar, click “Site Info”.
  2. On the top bar (not the tabs), click “Manage Access”.
  3. Under the “Site Status” heading there is a box next to the words “Publish Site”.
  4. Click the box next to “Publish Site” and make sure it has a check mark in it.
  5. Click the “Update” button at the bottom of the page to save your changes and make the site “live”.
How to add, change the order, and take away different tools in a Sakai Course

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Select the tab for the course with which you want to work.

Add a tool (like ‘Test and Quizzes’ or ‘Sign-up’)
  1. On the side bar, click “Site Info”.
  2. On the top bar (not the tabs), click “Edit Tools”.
  3. You should see a list of tool names next to check boxes.
  4. Find the tool you want to select and click the box. Make sure there is a check mark in the box you selected.
  5. Scroll to the bottom of the page and click the “Continue” button.
  6. A list of chosen tools will be presented. The newly selected tools will appear in red. To save your new tool, press the “Finish” button.
Change the order of tools
  1. On the side bar, click “Site Info”.
  2. On the top bar (not the tabs), click “Page Order”.
  3. All the tools listed in the left side are presented in the main workspace. Each tool is enclosed in a box.
  4. In the main workspace find a tool you want to move. Hover your mouse pointer over the tool. A four way direction pointer will appear
  5. Hold down your left mouse button to grab the tool you want to move.
  6. Move that tool up and down the list using your mouse.
  7. Release the left mouse button in the desired final location for that tool.
  8. Repeat as necessary.
  9. Press the “Save” button when you are satisfied with the final arrangement.
Take away a tool
  1. On the side bar, click “Site Info”.
  2. On the top bar (not the tabs), click “Page Order”.
  3. All the tools listed in left side bar arepresented in the main workspace. Each tool is enclosed in a box.
  4. Click the red X that is in the box of the tool you want to remove.
  5. A box will appear that asks “Are you sure you want to remove page: <toolname>?”.
  6. Click “OK” button.
  7. Click the “Save” button to finalize your changes.

Remember that the different tools used in each Sakai course site are listed on the left side bar.

Copying items from one course into another course

There are two options for copying: copying a singe document or migrating all content.  Below are instructions for both:

How to copy a single document

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Select the tab for the course with which you want to work. Make sure you are in the course you want to copy the document into before you begin these steps.

1. On the side bar, click “Resources”.

(Note: You should see a series of folders for class materials and documents. If you do not see

folders, you should create them at this point).

2. At the bottom of the page, click on “Show other sites”.

3. Once this is open, scroll through the list of sites and select the resource you want to copy.

(Remember that the document may be inside a folder, so explore carefully).

4. After finding the document you want to copy, go to the “Actions” dropdown menu next to that document and select “Copy”.

5. After selecting “Copy”, many of the folders should have a clipboard icon next to them. To copy the document into your chosen destination folder, click on the clipboard icon next to the folder into which you want the document to be placed.

Migrating all course content

***Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Please double check to make sure you have access to 1. The new course and 2. The course that you are copying content from.  If you don’t have access to either or both, please contact Hollie (hollie.white@law.duke.edu).   Tell her the course number, semester, and year you need to access.

  1. Once you have access to all the right courses. Select the tab for the new course in which you want to migrate content.
  2. Select “Site Info” on the left sidebar
  3. Choose “Import from Site” on the top toolbar.
  4. A new screen will appear with three choices.  Select “I would like to merge my data”.
  5. A new screen will appear that lists courses.   Select the course site(s) from which you want to migrate/merge data.
  6. Under the name of the site(s) you selected, you will need to check the box next to each tool.   (To be safe, check every box to migrate everything.  If a box is “greyed out”  (aka you can’t click it) do not worry.  After you have made all your selections, click “Finish”.
  7. Check the new site to see if course content has migrated.  The easiest way to check is to go to Resources and check all the readings that were transferred.
How to create, cut-and-paste, and attach an announcement in the Announcement section of a Sakai Course

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Select the tab for the course with which you want to work.

Create a new announcement
  1. On the left side bar, click “Announcements”.
  2. On the top bar (not the tabs), click “Add” to create a new announcement. A fill out form should pop up.
  3. Type in the announcement title in the box next to “Announcement title”. This is required and the announcement will not post if you do not enter a title.
  4. Type something into the the Body section of the announcement. This is also required.
  5. Decide which type of Access you want to allow. Click the appropriate Access radio button.
  6. Decide what type of Availability you want for this announcement. Please note that selecting the “Specify Dates” radio button will allow you to set a beginning and ending date and time for that announcement.
  7. Decide if you want to attach a document to this Announcement (instructions are below in the “Attach a document to an announcement” section)
  8. Decide what type, if any, Email Notification you want to send out with this announcement. Duke Law recommends always choosing "High--All participants".
  9. To save your choices, click the “Add Announcement” button.
Cut and paste an announcement from Word
  1. On the left side bar, click “Announcements”.
  2. On the top bar (not the tabs), click “Add” to create a new announcement. A fill out form should pop up.
  3. Type in the announcement title in the box next to “Announcement title”. This is required and the announcement will not post if you do not enter a title.
  4. In the Body section, click the icon that looks like a clipboard with a W on it. A new screen will pop up that says “Paste from Word”.
  5. On your desktop (separate from Sakai), open the Word document you want to copy. Highlight and copy the text you want to paste into Sakai.
  6. In Sakai, paste the text you want to copy into the “Paste from Word” Box.
  7. Press the “OK” button to put that text into the “Body” text box.
  8. Edit the “Body” text box as necessary.
  9. Follow steps 5-9 from “Create a new announcement” above.
Attach a document to an announcement
  1. On the left side bar, click “Announcements”.
  2. On the top bar (not the tabs), click “Add” to create a new announcement. A fill out form should pop up.
  3. Type the announcement title in the box next to “Announcement title”. This is required. The announcement will not post if you do not enter a title.
  4. Type something into the Body section of the announcement. This is required even if you want to attach a document instead. You must put something in the Body or this announcement will not post.
  5. Decide which type of Access you want to allow. Click the appropriate Access radio button.
  6. Decide what type of Availability you want for this announcement. Please note that selecting the “Specify Dates” radio button will allow you to set a beginning and ending date and time for that announcement.
  7. Click the “Add Attachments” button. You will be taken to a new screen.
  8. Choose to upload a file, attach a link to a web address, or select a resource already uploaded into Sakai.
    1. To upload a local file
      1. Click the “Browse” button.
      2. Locate the file you want from your computer. Click the file.
      3. Press the “Open” button. The file you want to attach will appear in on the announcement “Add Attachment” page.
      4. Click the “Continue” button to upload the file.
    2. To upload a link to a web address
      1. In a separate web browser, locate the web address to which you would like to link.
      2. Cut and paste the URL into the box next to “URL (link to website)”.
      3. Press the “Add” button.
      4. Press the “Continue” button to upload the link.
    3. To select a resource already uploaded
      1. In the bottom section of the “Add Attachment” screen, you should see the folder hierarchy for you chosen class.
      2. Explore the hierarchy until you find the item you want to select.
      3. Press the “Attach a copy” link to attach the item.
      4. Press the “Continue” button to upload this attachment.
  9. After pressing the “Continue” button, you should be back the “Add Announcement” screen.
  10. Review your announcement (title, body, access, availability, attachments, and email notifications) before clicking the “Add Announcement” button.

Please note, that you can always press the “Preview” button to see what your announcement will look like.

How to create, cut-and-paste, and attach a syllabus into the Syllabus section of a Sakai Course

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Select the tab for the course with which you want to work.

Create a new syllabus
  1. On the left side bar, click “Syllabus”.
  2. On the top bar (not the tabs), click “Create/Edit”.
  3. On the top bar (not the tabs), click “Add” to create a new syllabus. A fill out form should pop up.
  4. Type in the syllabus title in the box next to “Title”. This is required and the syllabus will not post if you do not enter a title.
  5. Type something into the Content section.
  6. Decide if you want to attach a document to this Syllabus (instructions are below in the “Attach a document to a syllabus” section)
  7. Decide what type, if any, Email Notification you want to send out with this syllabus.
  8. To save your choices, click the “Post” button.
Cut and paste a syllabus from Word
  1. On the left side bar, click “Syllabus”.
  2. On the top bar (not the tabs), click “Create/Edit”.
  3. On the top bar (not the tabs), click “Add” to create a new syllabus. A fill-out form will pop up.
  4. Type in the syllabus title in the box next to “Title”. This is required and the syllabus will not post if you do not enter a title.
  5. In the content section, click the icon that looks like a clipboard with a W on it. A new screen will pop up that says “Paste from Word”.
  6. On your desktop (separate from Sakai), open the Word document you want to copy. Highlight and copy the text you want to paste into Sakai.
  7. In Sakai, paste the text you want to copy into the “Paste from Word” Box.
  8. Press the “OK” button to put that text into the “Content” text box.
  9. Edit the “Content” text box as necessary.
  10. Follow steps 6-9 from “Create a new syllabus” above.
Attach a document to a syllabus
  1. . On the left side bar, click “Syllabus”.
  2. On the top bar (not the tabs), click “Add” to create a new syllabus. A fill out form should pop up.
  3. Type the syllabus title in the box next to “Title”. This is required. The syllabus will not post if you do not enter a title.
  4. Decide which type of Access you want to allow. Click the appropriate Access radio button.
  5. Click the “Add Attachments” button. You will be taken to a new screen.
  6. Choose to upload a file, attach a link to a web address, or select a resource already uploaded into Sakai.
    1. To upload a local file
      1. Click the “Browse” button.
      2. Locate the file you want from your computer. Click the file.
      3. Press the “Open” button. The file you want to attach will appear in on the syllabus “Add Attachment” page.
      4. Click the “Continue” button to upload the file.
    2. To upload a link to a web address
      1. In a separate web browser, locate the web address to which you would like to link.
      2. Cut and paste the url into the box next to “URL (link to website)”.
      3. Press the “Add” button.
      4. Press the “Continue” button to upload the link.
    3. To select a resource already uploaded
      1. In the bottom section of the “Add Attachment” screen, you should see the folder hierarchy for you chosen class.
      2. Explore the hierarchy until you find the item you want to select.
      3. Press the “Attach a copy” link to attach the item.
      4. Press the “Continue” button to upload this attachment.
  7. After pressing the “Continue” button, you should be back at the “Add syllabus” screen.
  8. Review your syllabus (title, body, access, availability, attachments, and email notifications) before clicking the “Post” button.

Please note, that you can always press the “Preview” button to see what your syllabus will look like when posted.

How to create folders, upload a document; link a website or class recording; and delete a document from the Resource section of a Sakai Course

Once you have logged into the Sakai, you should see the courses you are assigned listed as tabs at the top of the screen. Select the tab for the course with which you want to work.

Create a folder
  1. On the side bar, click “Resources”.
  2. Next to the folder with the class name on it, click the drop down box named “Add”.
  3. From the dropdown list, select “Create Folders”.
  4. Next to “Folder Name” fill in the name for the folder you are creating.
  5. To save the folder, press the “Create Folders Now” button.
Create multiple folders
  1. On the side bar, click “Resources”.
  2. Next to the folder with the class name on it, click the drop down box named “Add”
  3. From the dropdown list, select “Create Folders”.
  4. Next to “Folder Name” fill in the name for the folder you are creating.
  5. Click the “Add Another Folder” button.
  6. Next to “Folder Name” fill in the name for the folder you are creating.
  7. Repeat steps 4-6 as many times as needed to create the appropriate number of folders needed.
  8. When you are satisfied with the number of folders you have created, click the “Create Folders Now” button to finalize creation.
Upload a document
  1. On the side bar, click “Resources”.
  2. Choose the location in the folder hierarchy where you would like to upload your document.
  3. At the chosen folder level, click the dropdown box named “Add”.
  4. From the dropdown list, select “Upload Files”. A new screen will appear titled “Upload Files”.
  5. Locate the file you want from your computer. Click the file.
  6. Press the “Open” button. The name of the file you want to attach will appear on the “Upload Files” page.
  7. Decide if you want an email notification to be sent out.
  8. Click the “Upload Files Now” button to upload the file.
Delete a file
  1. On the side bar, click “Resources”.
  2. Navigate the folder hierarchy to find the file you want to delete.
  3. Once you have found the correct item, click on the “Actions” dropdown box.
  4. From the dropdown list, select “Remove”. A “Remove confirmation…” screen will appear.
  5. Click “Remove” to delete the file from this Sakai course.
Working in Assignments
How Students Submit a Response Paper in Assignments (written for a student)
  1. Log into Sakai.
  2. Go to the appropriate class tab.
  3. Click the “Assignment” tool on the left hand side bar.
  4. A list of assignments should display.  Click the Assignment that should be completed.
  5. A response box will pop up.  Here you are able to either answer with a written text description in the text box or add an attachment.    Students should respond assignment prompt as directed by the instructor (either view the text box or with an attachment).
  6. Once you are finished writing in the text box or uploading an attachment.  Press the “Submit” button to finalize your response.
  7. If the submission was completed successfully a message will pop up saying “You have successfully submitted your work. You will receive an email confirmation containing this information.”
How to Grade Assignments (written for an instructor)

1.Log into Sakai.

2. Go to the appropriate course tab.

3. Click the “Assignments” tool on the left hand sidebar.

4. A list of assignments should display.  Under each assignment is three options “Edit”, “Duplicate”, and “Grade”.

5. Click the “Grade” option under the Assignment you want to grade.

6. A list of students will appear.  From this screen you can see the student name, if the assignment was submitted, the status of the assignment, the grade, and if the grade was released to the student.

7. To go into grading mode, click the “Grade” option listed under a student’s name.

8. In this screen you should see :

Assignment Submission (what the student typed in)

  • Submitted Attachments (what the student uploaded).   

Under these are areas for:

  • Instructor Summary Comments (this is where you give student feedback)
  • Attachment to Return with Grade (this is where you can upload a document with feedback)
  • Grade (this is where you enter in the student’s grade)

9.After filling in all or none of the items listed in #8, select one of three buttons:

  • Save and Don’t Release to Student  (use this when you want to release all student grades at one time)
  • Save and Release to Student (use this to allow the student to see his/her grade right away…you will have to do this for every student)
  • Preview (use this to preview what your response will look like)
  • Cancel (use this to cancel everything you have done.  Your work will not be Saved).
  • 10. You can then move to the next student, previous student, or return to list by choosing a button on the right hand side.
Working with Forums

Below are student directions for working with Forums in Sakai.

How to post a new message in Forums

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen.   Select the tab for the course with which you want to work.

  1.  In the left side bar, select the “Forums” tool.
  2. Under the Forum list, select the appropriate Forum topic to which you would like to post.
  3. Once on the new screen, select “Post New Thread” or “New Topic” (depending on the level).
  4. An editing box should pop up.  Be sure to enter in a title for your thread/post and type a message into the open text box.
  5. After completing the message and double checking the accuracy, press the “Post Message” button to submit your message to Forums.
Add an attachment

If you want to add an attachment to your message follow instructions 1-4 and then press the “Add Attachments” button.   A box will appear that allows you to explore your computer for the appropriate file to load. After the attachment has loaded, you will need to click on “Post Message” to submit the message and attachment.

Cut and paste something from the internet

It is possible to cut-and-paste text from the internet into a Forum message.

  1. Starting at step 4 of “How to Post a New Message in Forums”.
  2. Open a new tab or window with the website from which you want to copy text.
  3. Left click and drag the cursor over the desired section of text.  
  4. Press ctrl+c to copy the text. 
  5. Go back to the Sakai page, and click in the open text box. 
  6. Press ctrl+v to paste the text. 
  7. Follow all other directions from “How to Post a New Message in Forums”.

To cut-and-paste from a Word document, please use the “Paste from Word” icon that is shaped like a clipboard with a “W”.

For images you will need to take a screenshot and add as an attachment instead of cutting and pasting.

*Please remember to credit your sources.*

How to reply to a message in Forums

Once you have logged into Sakai, you should see the courses you are assigned listed as tabs at the top of the screen.   Select the tab for the course with which you want to work.

  1. In the left side bar, select the “Forums” tool.
  2. Under the Forum list, select the appropriate Forum Topic/Thread to which you would like to reply.
  3. Next to the comment you want to reply, select “Reply” next to the name/date line.
  4. Follow directions 4 and 5 from “How to Post a New Message in Forums” to complete the reply.
Working with Tests & Quizzes
How to batch download answer attachments from Tests and Quizzes
  1. Start in Test and Quizzes
  2. Select ”Published Copies” tab.
  3. Find the title of the assessment.
  4. In the dropdown box next to your chosen assessment, select “Scores”.
  5. Click on “Questions” in the grey bar.
  6. Review the list to see who has and who has not submitted the assignment in the correct amount of time.
  7. To get a zip file of all the attached student responses, click Download All.