Event Planning
Please read the policies, guidelines, and resources provided in the sidebar and then follow the steps below.
Please note, no more than four student organization sponsored or cosponsored events will be scheduled on any given day.
Please note, only one conference/symposium will be scheduled on any given day. During the academic year, these events can only be scheduled on Friday, Saturday and/or Sunday
Step 1
Check the calendar to find an available date and time for your event. Consult Duke Medicine's Interfaith Holiday Calendar for religious or cultural observances that could conflict.
*Events marked with an asterisk are intended for the entire Duke Law School community. No conflicting events will be scheduled.
Step 2
Submit an event request.
Requests must be submitted a minimum of two weeks in advance of your requested event date.
Please allow up to 48 business hours for a confirmation.
Submitting an Event Request does not guarantee your event.
Step 3
After the Event Request has been confirmed - Submit an Event Manager Questionnaire (EMQ) no less than 10 days but no more than 14 days prior to your event.
Law School faculty and staff wishing to reserve a room for an internal meeting (not posted to the Calendar) should send an Outlook calendar meeting request directly to the room.
Please send the request to the room first and do not include the attendees. If the room is in use before and/ or after your requested time, please make sure there is a 15 minute buffer between room reservations. This will allow the previous reservation attendees time to vacate and for your attendees to vacate before the next reservation. Your Outlook request will be reviewed and accepted by the Events Office; please do not consider your meeting request confirmed until it is accepted through Outlook. Once you receive the confirmation message, you may then invite your attendees. Please make sure you have your settings to where you can receive a confirmation.
Students wishing to reserve space in the Law School for an internal meeting (not posted to the Calendar) should submit a LAW SCHOOL STUDENT GROUP MEETING REQUEST FORM
REQUESTS MUST BE SUBMITTED A MINIMUM OF TWO BUSINESS DAYS IN ADVANCE OF YOUR REQUESTED DATE
Submitting a Meeting Request does not guarantee a room for your meeting.
This form is for internal student group meetings that are not publicized. If you wish to reserve a room for an open meeting or event that will be posted to the Calendar, please submit an Event Request. Please wait for confirmation of your meeting request before notifying your group of the meeting time and location! Your request will be confirmed within one business day. Requests must be made a minimum of two business days prior to the meeting date to ensure confirmation within one business day.
If you do not receive a confirmation message within one business day, please call or e-mail Events as we may not have received the request. If you request a room the same day of your meeting (within a 24-hour period), please call or e-mail Events. We will make every effort to accommodate a last-minute request.
If you have questions or need help planning an event, please contact us at events@law.duke.edu or 919-613-8548.