Events

How to plan an event

Please read the policies, guidelines, and resources provided in the sidebar and then follow the steps below.

We will update this page for the Spring Term soon.

How to reserve space for a meeting

Beginning September 14, student organization representatives and LEAD fellows may reserve the following indoor and outdoor spaces for group meetings (maximum capacity in parentheses):

• 4172 (4)
• 3171 (5)
• 3000 (10)
• 4055 (11)
• Beber Sculpture Garden A (8), B (2), and C (2)
• Noble Plaza A (4), B (4), and C (4)
• Star Commons Patio A (4) and B (4)
• Courtyard (4) 

Room photos, layouts, and technology capabilities can be viewed on the Classroom Technology page.

In addition, beginning immediately, students may use any of these spaces without a reservation as long as you vacate the space if a person or group who has reserved it arrives. If you make a reservation, please keep the reservation confirmation in the event you need to ask someone to vacate the space you’ve reserved.

Faculty and staff wishing to reserve indoor or outdoor space for a meeting should send an Outlook calendar meeting request directly to a room to reserve that space.  The video below explains how to send a request. Available rooms will be updated for Spring Term and a new video will be posted soon.

Please send the request to the room first and do not include the attendees. Your Outlook request will be reviewed and accepted by the Events Office; please do not consider your meeting request confirmed until it is accepted through Outlook. Once you receive the confirmation message, you may then invite your attendees. Please make sure you have your settings to where you can receive a confirmation.

If you do not receive a confirmation message within 48 hours, please call or e-mail Events as we may not have received the request. If you request a room the same day of your meeting (within a 24-hour period), please call or e-mail Events so we know to look for it.

Students wishing to reserve space in the Law School for a meeting should submit a Meeting Request Form.

Please wait for confirmation of your meeting request before notifying your group of the meeting time and location! Your request will be confirmed within one business day. Requests must be made a minimum of two business days prior to the meeting date to ensure confirmation within one business day.

How to reserve space for individual study

Duke Law students can make individual reservations for study space in the Law Library, several classrooms, the Blue Lounge, and the Mezzanine. Seats in journal offices, the SJD office, and Clinic areas are limited to students in those programs. View the full list of spaces with available seats for individual study and make a reservation.

Rules

• By adhering to the following rules, we can keep the law school open and safe for those students who wish to use it and the faculty and staff working onsite.
• Masks must be worn at all times, even if you are the only person in a space.
• Social distancing of at least 6 feet is required. Even if the person is in your bubble, other people do not know that and may feel that you are being unsafe.
• Only sit at spaces marked with a green check. These have been measured to ensure 6 foot distancing. Do not move chairs.
• Clean the surfaces with provided supplies at the end of your reservation.
• Food is not allowed inside the law school. Food may be consumed outdoors.
• You must leave by the building’s closing time. After hours use is not permitted.

Seat reservation information

Reservations for individual study spaces are required to help avoid conflicts over spaces and for contact tracing purposes.

Each student can make up to 6 hours of seat reservations per day. These can be split into multiple reservations, but each reservation counts toward the weekly maximum of 7.

The default seat reservation length is 6 hours or up to the time the building closes. If you need a shorter reservation, use the dropdown menu at the bottom of the booking grid screen to adjust the end time.

Padding of 15 minutes is added on each side of a reservation to allow time for cleaning.

Cancel your reservation using the link in the confirmation email if you will not use the reserved space. This makes it available for other people and it will not count toward your weekly maximum.