Below is a list of options for publicizing your events within the Law School, as well as to Duke Law Alumni. Included with each option are the guidelines and instructions for how to utilize them.
Calendar and Duke Law Daily
Once you have received approval for the date, time, and location of your event (gained by submitting either the special event request form, meeting request form — for students, or by requesting a meeting space through Outlook for faculty and staff), your event will be added to the calendar. Calendar items are automatically added to the Duke Law Daily and appear as upcoming events two days before the event, as well as on the day of the event. The Daily is sent every morning classes are in session to all Law School students, faculty, and staff. To make edits, or to change or add information to calendar entries email the events office at firstname.lastname@example.org. For other questions about the Duke Law Daily, please contact email@example.com.
Templates intended for the creation of fliers and posters are available on the Event Planning website. Fliers and posters may be displayed in accordance with the following specifications in the designated areas within the building:
Event “Day Board”
The large bulletin board outside the Registrar’s Office on the second floor serves as a “Day Board,” divided into sections by day of the week. Event fliers, no larger than 12 x 18 inches, may be displayed on the board one week in advance of an event. Only one flier for each event may be displayed, and fliers must be hung in a symmetrical, organized fashion. The Events Office will clear each day’s fliers at the end of that day, freeing the space to promote the events that will occur in the following week.
Other Bulletin Boards
Small bulletin boards are available inside the second and third floor restrooms, the Blue Lounge and above student mail folders. Fliers no larger than 8.5 x 11 inches may be displayed on these boards; no more than one flier for an event may be displayed per board, and fliers may not overlap. Any flier that violates policy and/or is out of date, will be removed.
The Events Office will maintain directional signs that will be available to help guide visitors to events throughout the Law School. Requests for displays at specific locations throughout the building should be coordinated through the Events Office.
Email Lists (Student Organizations)
Invitations/notifications for student organization events may be sent to your group’s listserv. Most student organizations have a list, which is moderated by a student moderator. Instructions for list moderators are available at: http://www.law.duke.edu/actech/listmoderator. Mass emails to all students, faculty, or staff should not be sent. The Duke Law Daily and audience-specific portal pages are designed to notify the Duke Law community of all events and announcements, and to avoid excessive mass emails. For questions regarding listservs, contact the Student Affairs Office.
This option allows student and other groups to set up informational tables in high-traffic areas to let people know about events, sell tickets, etc. Groups may table on the 3rd Floor Loggia outside the library near the water fountain ONLY. Space and tables are limited, please plan ahead and make requests at least one week in advance. Tables may be requested by contacting the Building Manager Assistant at the 3rd Floor welcome desk.
If you are interested in media coverage for your event, contact the Office of Communications at firstname.lastname@example.org.
The Law School sends out a monthly e-newsletter to all alumni publicizing Law School events. If you wish to let alumni know about your event through e-news, please provide information regarding your event to the Office of Communications at email@example.com. As this is only a monthly publication, please make sure to send your information far in advance in order to make sure it is published in the month prior to your event.