File Sharing Services

Main Content

Here are file storage services available to you.

NOTE: Please be aware that sensitive data require additional measures to ensure data privacy and safety. Policies and procedures for safe storage data are published on the Duke University IT Security Office.

Law File Sharing using Duke's NAS

Required for use: Law school faculty, staff, journal or clinic affiliation, NETID and Duke network access

Best suited for departments and groups with stable membership. Ideal for with many files or files of large size and provides very high performance for frequently changing files. Departmental and administrative files are to be kept on the Law File Share because of the security and oversight available through the NAS.

The networked file share device allows connections to Windows, Mac and Linux computers using common protocols. Files are backed up nightly and versions are currently retained for 14 days. This services provides high-performance access to data files of all sizes. A backup copy of the most recent version is retained indefinitely, and a deleted file is available for recovery for 6 months.

Shared file shares are available to Faculty and Staff for collaboration.

Faculty and Staff are also provided with a user home directory and the drive will be automatically connected to your Duke Law assigned primary desktop or laptop.

Students who participate in Journals also have access to a file storage area for collaborative sharing within that journal.

NOTE: The NAS can only be accessed from on-campus networks, or when the Duke VPN is active from off-campus networks. Please see our lead page on File Sharing for more information. Sensitive data can be stored on the Law File Share that is part of Duke's protected data network; please contact Academic Technologies for more information.

Duke Box

Required for use: NetID

Best suited for sharing documents with other Duke users and collaborators around the world. Also valuable for ubiquitous access to documents.

See OIT's Duke Box pages for more information about this service.

Duke OneDrive for Business

Required for use: NetID

Best suited for sharing documents with other Duke users. Also valuable for ubiquitous access to documents.

See OIT's OneDrive for Business at Duke pages for more information about this service.

Duke (OIT) Personal Home Directories

Required for use: NETID

Best suited for Duke individuals to store personal files. Additionally, a Duke branded personal web page interface is provided to those using this storage service.

OIT has traditionally provided a 5GB file storage area that can be accessed from Windows, Mac, Linux and some mobile devices. New faculty and staff may need to request a home directory, if desired.

Please see OIT's documentation of this service. It also requires Duke VPN if the user is off campus.

There is a default 'Public' location on your personal WebFiles area that can be used for publishing data and can be accessed without restrictions. This is called 'Personal Web Space' in the documentation.

Duke Wiki, Duke Sites and Duke Sakai/Canvas

Required for use: NETID

Best suited for large or small group collaborative sharing of a small number of files or pages with frequent updates.

These systems provide versioning of pages but not files. General file storage is provided, but the Duke Wiki provides only a single set of access control rules, so any authorized users will be able to view the entire workspace. Sakai provides greater flexibility in differentiated access control, specifically designed for level of access (instructor, teaching assistant and student). Duke sites (WordPress sites) allows for different non-instruction-oriented roles for its communities (e.g., owner, subscriber).

Files of moderate size can be uploaded and shared using these systems; however, there are no means for coordinating multiple users editing the same files.

People not directly affiliated with Duke University can be granted access to these sites, preferably using the OneLink system.

Dropbox, Google Docs, iCloud, and other 3rd party services

These services are not recommended for Duke use, as the university has no support agreement with these vendors. iCloud can only be accessed through a web browser on Duke-owned devices. If you have any issues with these applications, you will need to contact them directly.