See also the Ten Things to Know handout!
You may complete the steps of this orientation at any time. During orientation week, there will be introductory sessions available for assistance. At other times, please contact the help desk with any questions.
Required tasks are marked by ☑. Optional tasks are marked by ☐. Tips are marked by !.
- ☑ You must have your NetID and have set a permanent password in order to follow all the steps. Be sure to set your challenge/response questions so that you can reset your password whenever you need to.
- ☑ If you are completing the orientation on campus, you must register your laptop on the network before you can continue. Temporarily connect to the Visitor wi-fi network, then start a Web browser to go to dukeblue.duke.edu to join the secure Dukeblue wi-fi network.
Security measures on your laptop
- ☑ If you do not have a password set for your operating system, follow the instructions for Windows laptops. Mac users should already have a password set (if not, go to System preferences, then Users & Groups).
- ☐ Duke has licensed special "multi-factor authentication" software that allows you to set additional protection for your Duke account, in addition to a password. You can choose which Duke sites require this extra security. See the MFA page for more information.
- ☐ Duke has also licensed password manager software that helps you set and use strong passwords for all your online accounts. See the LastPass page at OIT.
- ! In addition to your using a strong password, consider creating an administrative account for installing software and changing configurations. Once you have created that admin account, make your everyday account a "user-level" account - this will protect your computer from many forms of attack and infection.
- ! We recommend encrypting your hard drive if you keep sensitive data. (Encrypting scrambles the data so that only someone who knows the password or has the digital "key" can access the actual data.) Both Windows and Mac OS have built-in tools for encrypting. On Windows, search for Bitlocker. On Mac OS, open System Preferences and select Security & Privacy. If you participate in a clinic, you will need to encrypt your hard drive to use your laptop with clinic data.
Install antivirus software
- Windows users: Go to the Desktop and check the icons in the system tray, at the bottom right of your computer. If you have an antivirus program, there should be an icon for its real-time protection function. It should warn you if the virus definitions or anti-virus engine are out-of-date (through a pop-up when you roll over it, or through a symbol on its icons). Alternatively, you can go to All Programs or Apps (if you have Windows 8, use the down arrow on the Windows 8 start screen) and look for a listing such as Symantec, Norton, Kaspersky, or McAfee. It is important not to have more than one anti-virus program installed.
- Mac users: Look in the dock, and if you do not see an icon there, open up the applications folder on your hard drive and look. Although there are relatively few Mac viruses, all Mac users should have an up-to-date anti-virus application.
- If you do not have up-to-date software, we recommend you install Symantec Endpoint Protection, which Duke provides free of charge to you. Click here to go to OIT's software download site: Symantec Endpoint Protection. If you already have anti-virus software, current or not, be sure to uninstall it before installing Symantec.
Install printing software for student printers
Install VPN software for accessing Duke resources from off campus
- ☑ Install Duke's VPN software, called Cisco AnyConnect.
- ! Note that most library resources will not require VPN, but may require that you log in using NetID and password. See Legal Databases & Links for examples of the different kinds of access to resources.
Verify your LAWnet address and your Duke email alias
- ☑ You should verify your LAWnet address, because it is your primary address while you are at Duke. You can change the address if you wish. Your primary email address will be used in the central directory and enterprise applications such as Exchange. Go to the LAWnet site to check your LAWnet address.
- ! If you want to change your email address, now is a good time before people start using it.
- ☐ In addition to LAWnet, you have a netid-based address ([netid]@duke.edu) and Duke email alias(es). You can verify your Duke alias (and make any desired changes to it) by going to OIT's self-service site. You can also find more detailed information at the OIT email alias FAQ page.
Check your email account
- ! All new students have ONE emailbox. You have several email addresses that deliver to the one box. Your email account is on Microsoft's Office 365 Exchange service.
- ☐ You can access your email in several ways: Outlook software on Mac or Windows (see the option to install Microsoft Office below); Outlook Web App (OWA) through any browser; any email client capable of IMAP; and Exchange settings on most mobile devices. You can find information about configuring your email client or mobile device for Exchange here. (Note: the server is outlook.office365.com, and Office365 knows you according to the format [netid]@duke.edu, where you replace [netid] with your own NetID).
- ☑ If you have not already looked at your email, check your email through OWA now.
Access your network storage
- ☑ You have 1 Terabyte of syncing, shareable storage on Microsoft OneDrive for Duke University.("Syncing" means that your files can be automatically updated on almost any computing device you use.) Click here to learn more about your OneDrive account. We recommend using OneDrive because of its integration with Microsoft Office and Office 365. Go to OWA to see OneDrive and copy a file to it.
- ☐ You have 50 Gigabytes of syncing, shareable storage at Box.com. Click here to learn more about your Box account and download software for syncing files. Box allows collaborating with individuals not affiliated with Duke, which OneDrive does not.
- ☐ You have 5 Gigabytes of storage available to you from the university. Click here for instructions about how to connect to your storage - look in the textbox titled "Connecting to your CIFS space."
- ! You may alternatively or in addition choose to use a commercial back-up service, such as Iron Mountain or Mozy, to automatically back up your hard drive.
- ! Remember: Never have just one copy of your personal data files! - Always create copies and have at least one available in a professionally maintained remote service such as Duke's network storage or a cloud storage service. Back-ups on flash drives and home back-up systems alone do not provide enough redundancy.
Check your other directory information in ACES
Log into Sakai
Get Microsoft Office and set it up
- If you don't have Microsoft Office, download a copy. If you graduate within a year, go here to download the licensed (as opposed to Office 365) version of Microsoft Office. Otherwise, we recommend downloading the Office 365 version now and getting the then-current licensed version just before you graduate.
- Some faculty members use Corel WordPerfect (for many years the top alternative for legal writing). Follow this link for instructions on how to add the ability to open WordPerfect files on your laptop.
- Microsoft Office creates auto-recovery copies, but does not by default create a second, back-up copy of a document you are working on. We recommend turning this feature on as an extra precaution. In Office 2016 for Windows go to File, then Options, then Advanced, and then the Save heading; select "Always create backup copy." In Office 2016 for Mac, go to the Word menu, then Preferences, then Save, and select "Always create backup copy."